What are open offices and what are their advantages?

Open offices It's a term we're hearing more and more frequently, and it's no coincidence. At Passer Moving, we've noticed an increase in demand for this type of space from our clients during office relocations. Therefore, we want to explain exactly what they are, what benefits they offer, and in which cases they may not be the best option.

Although it may seem like a recent trend, the idea of open-plan offices began to be explored as early as the 1950s. However, it has only been in the last two decades that it has consolidated its position as the dominant model in innovative companies such as Google, Yahoo, creative agencies, technology startups, and many SMEs. This design seeks to foster collaborative work, eliminate visual hierarchies, and offer a more flexible and dynamic environment.

An open office is characterized by the elimination of walls and closed offices, promoting a common space where all employees, including managers, share the same environment. The main objective is to facilitate communication, the flow of ideas, and transparency.

Advantages of open offices

One of the greatest benefits of open offices is improved internal communication. By eliminating physical barriers, dialogue between team members is facilitated, spontaneous collaboration is encouraged, and problem resolution is accelerated.

They also allow for better use of space, which is essential in cities with limited office space. This layout optimizes furnishings and reduces operating costs, including furniture, air conditioning, lighting, and maintenance.

Another advantage is that they make it easier to organize tasks and common areas. Having everything in view makes it easier to coordinate efforts, monitor resource use, and identify areas for improvement.

Additionally, some managers appreciate that this model allows for greater visibility into the team's work, which can facilitate oversight without the need for formal controls.

Disadvantages of open offices

Despite their advantages, open-plan offices aren't ideal for everyone. One of the most common problems is ambient noise. When you share a large space with many people, distractions are common, which can affect concentration and decrease productivity.

Lack of privacy is another drawback. Not all tasks can be performed effectively in shared spaces, especially those requiring confidentiality, such as client meetings or sensitive administrative work.

Some companies also see an increase in competitiveness among employees, which can lead to a tense work environment or a feeling of constant exposure.

Therefore, before adopting this model, it is essential to analyze the company's organizational culture, the type of work performed, and the profile of its employees.

How to get the most out of open offices

If you ultimately decide on this type of environment, there are several strategies that can help you maximize its advantages and minimize its disadvantages.

Even if your office is open-plan, you can incorporate separate areas: personal lockers, closed meeting rooms, break areas, or quiet zones for focused tasks. These micro-zones allow employees to choose the most appropriate environment based on their current activity.

It's essential that all team members share the space, including managers. This reinforces the idea of equality and closeness.

Look for noise-dampening solutions, such as acoustic panels, carpets, or sound-absorbing furniture. Avoid turning the open office into a surveillance system, as this approach often generates reluctance and demotivation.

Finally, make sure you have private rooms available for sensitive tasks such as interviews, training, video calls, or client meetings.

Open offices: a change of mentality

Adopting an open office model not only involves a new layout, but also a change in mindset. It requires flexibility, trust in the team, and a collaborative approach to work. When implemented correctly, it can become a powerful tool for improving the work environment, innovation, and company performance.

At Passer Moving, we'll be happy to help you navigate this transition. We offer specialized services for office relocation and workspace management. We'll handle the assembly of furniture, IT equipment, files, and documentation, adapting the new layout to your needs. We also offer advice if you're looking to transition from a traditional office to an open-plan office.

Request information without obligation and take the first step toward a more modern, efficient office aligned with your way of working.