How can a law firm digitize its documentation?
The file digitization It is a fundamental step to improve the document management of a company. A law firm stores a large amount of reports and documentation, a factor that makes it difficult to quickly consult the files and requires a lot of space.
Do you still file all your company's documentation on paper? We explain how you can classify all your company's documentation.
If we are going to carry out processes that contain customer information, we have to take special care and do it securely. Therefore, we recommend that you request information and advice from a company specialized in document digitization, custody and confidential destruction of files.
Importance of digitizing files
We often find law offices with rooms full of filing cabinets, filing cabinets that are in turn oversaturated with documents in physical format, such as: judicial processes, client information, old sentences, invoices and a long etcetera.
Accessing a specific file takes time that we sometimes don't have. This is the reason why, digitizing your files, although it requires an initial investment, both in time and money, it makes you achieve a quick amortization of these expenses; with the extra of getting a notable improvement in time and money in the short, medium and long term.
Having well-organized digital documentation will help you offer your clients a more complete and faster response.
But you will have to be careful about how you will carry out this process, since Digitizing is not synonymous with replacing the original document. We can destroy the original documentation, yes, but always after having carried out all the requirements. The two most frequent requirements are that the Software used for this process is approved by the Spanish Tax Agency and that it has a valid digital signature.
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