Can I throw my company documentation into the paper bin?
Throw company documentation into the container Paper recycling may seem like a quick and easy option, but it's a serious mistake, both legally and environmentally. Many companies are still unaware of the real implications of this act, but the reality is that the General Data Protection Regulation (GDPR) expressly prohibits it when it comes to documents containing confidential or sensitive information.
At Passer Moving, through our Document Management division, we want to answer your questions about how to properly manage your company's documentation and help you avoid penalties or problems arising from poor practices.
What does the GDPR say about document destruction?
The GDPR requires the data controller to ensure the protection of personal data throughout its entire lifecycle. This also includes its destruction when the data is no longer necessary for the purpose for which it was collected. Failure to comply with this measure can result in penalties of up to 41% of the company's annual turnover.
Numerous studies reveal that almost half of companies in Spain do not follow proper protocols for disposing of confidential documents, and a large portion of these documents end up directly in trash cans or recycling bins, accessible to anyone.
Common mistakes when disposing of business documentation
Throw documents in the trash or paper container
It is one of the most serious mistakes. throw company documentation into the containerThis information is exposed to anyone who accesses the discarded paper. In addition to being a failure in data protection, it also poses environmental damage if proper recycling is not carried out after controlled destruction.
Destroy only documents protected by the LOPD
Thinking that only documents related to the Organic Law on Data Protection should be destroyed is another common mistake. All documents generated in a company—from printed emails to invoices, internal memos, or reports—may contain sensitive data and must be treated with the same level of protection.
Burn the documents
Some companies resort to burning documents as a method of destruction, which is highly inadvisable. This practice, in addition to being polluting and dangerous, provides no legal proof that it was carried out correctly. Burning paper releases toxic elements that are harmful to health and the environment.
Not having certificates of destruction
One of the fundamental requirements for complying with current regulations is having a certificate certifying that the documentation has been destroyed confidentially and in compliance with the required environmental treatment. Failure to have this certificate can have serious legal consequences, in addition to a lack of traceability.
How to act correctly: the document management service
At Passer Moving, we offer a comprehensive Document Management service that includes secure document collection, storage, digitization if necessary, and, of course, confidential destruction of all documentation.
Our service adapts to your needs: you can request a one-time destruction (for example, during a move or tax closure) or schedule a periodic collection to keep your files under control throughout the year.
After each destruction process, we issue an official certificate guaranteeing that the safety and recycling protocols established by the GDPR and environmental regulations have been followed.
Conclusion
Throw company documentation into the container This is a practice that should be completely avoided. Not only is it illegal when it involves personal or confidential data, but it also poses a risk to your business and the privacy of your customers or employees.
Instead of taking that risk, trust professionals who guarantee a safe, certified, and environmentally friendly process. Contact Passer Moving and request a free quote. Your peace of mind, the protection of your data, and legal compliance are in good hands.
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